How Buildr Works - AI Receptionist
How It Works

Your AI Receptionist That Never Sleeps

See exactly how Buildr answers calls, qualifies leads, and books jobs for your home service business — automatically, 24/7

From Setup To Booked Jobs

Get up and running in 48 hours with zero technical knowledge required

1

Onboarding Call

30-minute call where we learn your business, services, pricing, and how you want calls handled

2

AI Training

We build and train your custom AI on your specific business, industry knowledge, and brand voice

3

Integration

Connect to your phone system, calendar, and CRM. No technical skills needed on your end

4

Go Live

Your AI starts answering calls and booking jobs. Monitor everything from your dashboard

Every Call, Perfectly Handled

Watch how your AI receptionist turns every inquiry into a booked job

Incoming Call
Ring 1 of 2
AI Receptionist
Thank you for calling [Your Company Name], this is Sarah. How can I help you today?
Customer
Hi, my AC unit stopped working and it's 95 degrees in my house!
Step 1

Instant Answer Within 2 Rings

Your AI receptionist answers immediately with your custom greeting. No more missed calls because you're on a job site or it's after hours.

  • Answers in under 10 seconds, every single time
  • Uses your company name and custom greeting
  • Natural, professional voice that sounds human
  • Works 24/7, even on holidays and weekends
Active Call
Qualifying Lead
AI Receptionist
I'm sorry to hear that! I can help you. What type of AC unit do you have, and how old is it?
Customer
It's a central air unit, about 8 years old
AI Receptionist
Got it. Is it making any unusual sounds, or did it just stop completely?
Step 2

Smart Qualification Questions

The AI asks the right questions to understand the problem, urgency, and whether it's a good fit for your business. Trained specifically on your industry.

  • Asks about system type, age, and problem symptoms
  • Determines urgency level and customer expectations
  • Filters out tire-kickers and unqualified leads
  • Gathers all information you need before the job
Active Call
Handling Objections
Customer
How much is this going to cost?
AI Receptionist
Our diagnostic visit is $89, which covers the technician coming out to assess the issue. If you decide to proceed with the repair, that fee is applied to the total cost. Most AC repairs range from $150-$500 depending on the issue.
Customer
That sounds reasonable. When can someone come out?
Step 3

Handles Objections Like A Pro

Trained on common customer objections and questions. Provides accurate pricing information, explains your services, and builds confidence in your company.

  • Answers pricing questions with your actual rates
  • Explains service guarantees and warranties
  • Addresses concerns about quality and timing
  • Builds trust and credibility for your brand
Booking Appointment
Checking Calendar
AI Receptionist
Perfect! Let me check our availability. I have openings today at 2 PM and 4 PM, or tomorrow morning at 9 AM. Which works best for you?
Customer
Today at 2 PM would be great!
AI Receptionist
Excellent! I've booked you for today at 2 PM. Can I get your address and best contact number?
Step 4

Books Directly Into Your Calendar

The AI checks your real-time availability and schedules the appointment instantly. Customer gets confirmation, and the job appears in your calendar with all the details.

  • Syncs with Google Calendar, Outlook, or your CRM
  • Only offers times when you're actually available
  • Sends automatic SMS and email confirmations
  • Includes all job details and customer information
Call Complete
Job Booked ✓
AI Receptionist
All set! You're scheduled for today at 2 PM. Our technician will call 15 minutes before arrival. You'll receive a confirmation text shortly. Is there anything else I can help you with?
Customer
No, that's perfect. Thank you!
AI Receptionist
You're welcome! We'll see you at 2 PM. Stay cool!
Step 5

Complete Follow-Up & Notifications

Automatic confirmations are sent to the customer, and you get instant notifications with all the job details. No manual data entry required.

  • Customer receives SMS and email confirmation
  • You get instant notification of new booking
  • All details saved in your CRM automatically
  • Automatic reminders sent before appointment

More Than Just Call Answering

Advanced AI technology designed specifically for home service businesses

🧠

Natural Language Processing

Understands context, slang, and industry terminology. Handles complex questions and multi-part requests just like a human receptionist.

🎯

Lead Qualification AI

Trained to identify high-value leads vs tire-kickers. Asks qualifying questions based on your ideal customer profile.

📅

Smart Scheduling

Considers travel time, job type, and technician availability. Optimizes your calendar for maximum efficiency.

🚨

Emergency Detection

Recognizes true emergencies (gas leaks, no heat in winter, etc.) and routes them to your emergency line immediately.

💬

Multi-Channel Support

Handles phone calls, website chat, and lead form submissions. Every inquiry gets a response, no matter the source.

📊

Real-Time Analytics

See call volume, booking rates, and revenue generated. Track performance and identify opportunities for improvement.

Real Results For Your Business

See how Buildr transforms your operations and bottom line

+$127K
Additional Revenue
Average increase in first 8 months
92%
Call Answer Rate
Up from 40% without AI
45%
More Booked Jobs
In the first 90 days

Capture Every Opportunity

Stop losing jobs to competitors who answer faster. Your AI receptionist ensures every call turns into a potential booking, not a missed opportunity.

  • Answer 92% of calls instead of 40%
  • Book emergency jobs at 2 AM that competitors miss
  • Capture weekend leads when office is closed
  • Never lose a job because you're on site

Reduce Operational Costs

Replace expensive receptionist salaries with AI that works 24/7. No benefits, no sick days, no vacation time, and no turnover.

  • Save $35K-$45K annually on receptionist salary
  • Eliminate overtime and holiday pay
  • No recruitment or training costs
  • Scale without adding headcount
$42K
Annual Savings
Compared to full-time receptionist
0
Sick Days
Works 365 days a year
24/7
Coverage
No gaps in availability
15hrs
Time Saved Weekly
On phone calls and scheduling
100%
Accuracy
No more double-bookings
3min
Average Call Time
Fast, efficient bookings

Free Up Your Time

Stop interrupting work to answer calls. Focus on doing the actual work while your AI handles all incoming inquiries and scheduling.

  • Complete jobs without phone interruptions
  • Eliminate back-and-forth scheduling texts
  • No more manual calendar management
  • Spend time growing, not answering phones

Enterprise-Grade AI Technology

Built on the most advanced AI platforms, integrated with your existing tools

🔗

Seamless Integrations

Connects with the tools you already use. No need to change your workflow or learn new software.

  • Google Calendar & Outlook
  • Jobber, ServiceTitan, Housecall Pro
  • QuickBooks & accounting software
  • Your existing phone system
  • Custom API integrations available
🔒

Security & Compliance

Bank-level encryption and security standards. Your customer data is protected at all times.

  • SOC 2 Type II certified
  • GDPR & CCPA compliant
  • End-to-end encryption
  • Regular security audits
  • Secure data storage

Lightning Fast Performance

Answers in under 2 rings with zero lag. Powered by distributed cloud infrastructure for 99.9% uptime.

  • Sub-second response times
  • 99.9% uptime guarantee
  • Global redundancy
  • Automatic failover systems
  • Real-time monitoring
🎓

Continuous Learning

Your AI gets smarter over time. Learns from every call to improve performance and accuracy.

  • Machine learning optimization
  • Pattern recognition
  • Industry-specific training
  • Monthly performance improvements
  • Custom vocabulary additions

Ready To Stop Missing Jobs?

See your custom AI receptionist in action with a personalized demo for your business

Book Your Demo Now

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